Job ID: 186215

Assistant Director of Procurement Services & Contract Management

Northern Illinois University

  • May 24, 2022
  • Assistant Director of Procurement Services & Contract Management
  • Procurement&Strategic Sourcing
  • Northern Illinois University
    DeKalb, IL
  • Open until filled
  • Available immediately
  • Associate/Assistant Director
  • Financial Planning/Budget Management

Primary Function
The Assistant Director is a full-time, regular supportive professional staff position. This position provides primary support to the Director of Procurement Services and Contract Management, and acts for and assumes full direction for the Office of PSCM in the absence of the Director for all administrative or operational matters. This position manages departmental resources, sets operating policies for the department, and coordinate and facilitate various planning programs for the unit.

Duties and Responsibilities (generally)
The Assistant Director works independently and reports to the Director regarding overall PSCM programs and alerts the Director to those situations requiring immediate attention. The work of the Assistant Director is evaluated by the Director. The person in this position should have good inter-personal skills, must possess knowledge of University business practices, must value and exhibit accuracy, efficiency and ethical leadership, and must be able to work with short deadlines. In addition, the person in this position must be committed to the vision, mission and core values of the university.

Minimum Required Qualifications for this position

Eleven (11) years of progressively responsible management work experience in a private or governmental organization:

Eight (8) years of progressively responsible experience in procurement and contracts management*
Bachelor’s degree in business, public administration, law, or a related field (with a minimum of 24 business credit hours) may be substituted for three (3) years of work experience
Master’s degree may be substituted for one (1) year of work experience
Three (3) years supervising the work of a professional staff or process within of a procurement or contracts management business function.

*Contracts management experience includes the ability to ensure provisions of contractual agreements between campus/university and relevant outside programs/organizations are compliant with business and legal terms and demonstrated development of complex contract addendums/amendments.

Specialty Factors (Additional Required Qualifications)

Education and Experience Preferred
Certified Purchasing Manager (CPM); or, Certified Public Purchasing Officer (CPPO) Certification; or Federal Government Contracting Officer certification.
Juris Doctor degree
Demonstrated experience in a state and/or federal level organization with a diverse employee population.
Demonstrated experience managing multiple, complex projects simultaneously, including many that are vastly different in scope and scale and highly sensitive for example the issuance of Request for Proposals, Invitation for Bid, Request for Information; negotiating Sole Source procurements and developing and negotiating complex pricing/cost strategies.
Demonstrated experience with legal review/interpretation of contracts.
Demonstrated exceptional interpersonal skills, with demonstrated ability to interact efficiently with academic leaders, faculty, staff, students and vendors or equivalent stakeholders.
Demonstrated ability to lead (chair) cross-functional committees in support of implementing complex procurement initiatives.
Demonstrated management experience and administrative skills to motivate, organize, direct, and evaluate diverse staff members and to work in a collective bargaining environment.
Demonstrated ability to prioritize competing projects, tasks, and functions and to determine the relative importance of selected duties, established deadlines, and operational functions.
Demonstrated member or stakeholder of a key system implementation directly influencing the procurement function or procurement related information technology systems that fully support departmental procurement/contract functions.
Demonstrated ability to develop procurement policies and procedures for use by campus/university (internal customers) and relevant outside organizations.

List the knowledge, skills, and abilities critical to the performance of this position.
Demonstrated ability to apply complex procurement, contracting and management principles and procedures, state law, and record keeping techniques and methods.
Thorough knowledge of modern management principles
Thorough knowledge of staff utilization and motivation
Ability to plan and manage the work of subordinate supervisors and staff
Ability to formulate, recommend, and implement unit administrative policies and procedures
Ability to develop, establish, and maintain effective working relationships with public, private, and governmental offices and agencies
Ability to develop operational and program objectives within the framework of the unit’s mandated function

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