Director of Facilities Operations & Research Safety (5196U) School of Optometry, 71467

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

At the Wertheim School of Optometry & Vision Science, as part of a world-renowned university that embraces excellence and access, we foster an environment of trust and mutual respect, free expression and inquiry, and personal resilience and achievement. We demonstrate sensitivity and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. These principles serve us daily in our reasoning and actions and aid us in our decision making.

We educate an estimated 320 students annually. Our O.D. program is a 4 year program with clinical training provided at 2 campus clinics, numerous satellite clinics (community care), VA clinics, and external clinics across the country. Our one-year post-graduate residency programs provide advanced clinical education in specialty areas of optometry with placement on and off campus and our Vision Science program averages 40 PhD students.

The Optometry Clinic provides comprehensive optical care services to the entire Campus population and the general Bay Area community, with approximately 80,000 annual visits to Optometry Clinics at Minor Hall and the Tang Center. The Optometry Clinic is open 7 days per week.

Application Review Date

The First Review Date for this job is: 8/22/2024

Responsibilities

Reporting to the Sr. Assistant Dean and Chief Operating Officer, the Director of Facilities Operations & Research Safety provides oversight for the strategic, administrative, financial, operational, and regulatory activities related to the organization's space and project activations for all new and existing space; including administrative, teaching, research, outpatient and inpatient clinic facilities. The Director plans, sequences, and drives cross-functional operational change, communications and mitigation programs to support business continuity, safety, space planning and superior patient and student experience in all projects.

The position will develop and lead a stakeholder engagement plan that supports buy-in and establishes policy and decision-making authority to meet space goals and transitions into new and existing space. This role provides thought leadership, subject matter expertise and oversight to key stakeholders including Dean, Faculty and Program Chairs, Associate and Assistant Deans in the work related to overall space and transition planning, including capital equipment.

The Director of Facilities Operations & Research Safety functions as a facilitator, consultant, advisor, and leader to support the planning and opening of all new spaces. The Director will lead transition planning consisting of workflows, licensing, coordination of equipment and furniture validation and procurement, and some education and training. To transition into new space, the Director will work closely with departments, including IT, Clinic Leadership, and School Leadership to ensure alignment in the operational planning with the construction schedule, including installation of equipment.

Key Responsibilities:

30% - Networking Services (CNS), Parking/Transportation and Fleet services, etc) and external agencies regarding safety, access, maintenance, remodeling and construction activities of multiple building occupants/departments and/or buildings with complex needs such as research laboratories.

• Liaison with Facilities Services asset manager regarding maintenance needs and timely resolution of service tickets
  
  • Timely update of our capital renewal needs to ensure campus equipment is routinely maintained and serviced
  • Service tickets are submitted in a timely manner with clear and constant communication with internal stakeholders until the issue has been fully resolved
• Equipment and inventory control custodian, responsible for maintaining inventorial equipment in campus (BETS) tracking system; coordinating disposal of inventorial and non-inventorial items per campus and OSHA guidelines; and responding to sample equipment audits
• In partnership with custodial services, ensure service level is consistently being met; classrooms, labs, clinics, offices and community space have varying service agreements
• Maintain space assignments and building plans for departmental and campus use
  
  • Documents are easily accessible, include square footage and information regarding purpose and occupancy
• Lead safety committee meetings; maintain building related plans and procedures including access controls and security, emergency preparedness, commonly encountered hazardous materials storage and disposal, crime prevention activities, fire safety inspection compliance and reporting. Performs emergency response.
  
  • Contributes to the development of EH&S programs, systems and procedures.
  • Implements EH&S programs/policies in occupational safety (ergonomics safety and prevention), environmental protection, radiation safety, hazardous materials
  • Responsible for ensuring tank farm is in compliance with EH&S and Fire Marshall requirements
  • Schedule drills to ensure knowledge of and compliance with emergency plans
  • Oversee training of research lab faculty, staff and researchers
  • Ensures compliance with annual City and Campus Fire Marshal's office inspections and recommendations for remediation, OSHA, etc..
• Liaison with UCPD to ensure the safety and security of our space
  
  • Routinely review building security plans, including but not limited to placement of security cameras, distribution of building keys, interior and exterior card key access; clinic alarm codes
• Oversees facilities needs for events including alcohol permits, building access and custodial services
• Proactive communications with UCBSO community regarding planned and unplanned outages
• Develop and maintain Business Continuity Plan with Campus Facilities Services and Office of Emergency Management in the event of a major disaster, public safety power shutdown (PSPS) or any other event that disrupts operations
  
  

35% - Collaborates with department leadership on development of space planning; evaluates and advises on the design and allocation.

• Active member of space committee that includes the Dean, Associate Deans, Sr. Assistant Dean and VS chair to optimize the use of our space; plan for new faculty; clinic layout meets the business needs of the clinic and simplifies patient flow.
  
  • Develops budgets for management review to include moves with significant building infrastructure upgrades
  • Develop guidelines and process for reviewing space requests, space allocations and use
  • Identifies opportunities, optimizations and improvements to provision cost-effective learning environments including classrooms, labs, conference rooms, solo and specialty spaces.
• Working closely with the Director of IT Operations, engages leadership, department staff and other stakeholders to leverage user-centric design thinking to administrative spaces to support administrative staff in delivering low-cost, high-quality student experiences.
• Develop long and short term strategic space plan
• Provide detailed project plans to DAR for the purpose of securing donor funds for various space renovations and/or new equipment
• Develops comprehensive and actionable asset lifecycle management plan and toolsets.
• Develops a data-centric approach with key metrics to gain both high-level and detailed insights into space performance, resource utilization, allocations, capacity planning and the economics of provisioned spaces.
• Serves as Project manager for small and large-scale tenant improvement projects, including review of general contractors, architects, and other potential external partners; defines project scope
• Oversees preparation and dissemination of Building Emergency Plans (BEPS), Illness and Injury Prevention Programs (IIPP), Clery Report statistics, and emergency preparedness training documents and reference materials.
  
  

15% - Supervision and performance management of facilities team, including student employees

• Oversees recruitment, hiring, training, performance management, and personnel actions
• Recruit, supervise and develop facilities team; set and maintain quality and capacity of services goals; coach and ensure appropriate sense of urgency across procedures, safety, health, wellbeing and incident responses; create a team capability that is able to respond with agility to dynamic business needs
• Develop and align staff and skills to deliver exceptional service whether prescriptive or white-glove inspired
• Provides training and resources to uphold consistent standards and minimize operational interruptions for student, instructors, and staff

10% - Works with Campus occupants to plan space that accommodates the following (not an exhaustive list)

• Non-routine systems
• Research
• Specialized equipment such as that used within the Clinic
• Hazardous materials storage and disposal within research labs and clinic
  
  • Ensure tank farm is in compliance with fire marshall and EH&S policies and protocols
  • Clinic medical waste should be properly disposed of in a safe and timely manner
• Student Lockers Assignment
• Manage school shuttle/van
• Coordinate deliveries to and maintenance of equipment of external clinics
• Ensure the cleanliness of the building, including timely removal of items that need to go to salvage
• Plans, manages, and oversees small- and large-scale office and building moves, including space planning and phasing schedules, furniture, allocation, equipment relocation, and offsite storage facilities.
  
  

5% - Works with internal and external agencies/contractors as needed in regards to existing contract terms or to solicit or negotiate contracts.

• Represent school/stakeholder needs during OAC meetings for capital projects.
• Serve on campus committees
• Attend regular campus meetings for building managers
  
  

5% - Coordinates emergency repairs during and after work hours.

• Clinic is open 7 days a week
• Labs are also consistently conducting research after hours and on the weekends

Required Qualifications

• Advanced knowledge in the areas of building space planning, codes, capacity, security, fire safety, campus and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
• Superior judgement to provide appropriate levels of urgency and responsiveness to direction, issues, and incidents.
• Superior judgment and ability to work autonomously, make excellent management, customer service, and business decisions consistent with the mission of Extension.
• Ability to identify and drive meaningful change by leveraging analysis, service and portfolio management, project and change management and leadership.
• Proven ability to connect tactical decisions to strategic goals.
• Proven ability to build on a collaborative leadership style that inspires talent, fosters professional pride, and results in impressive, shared visions and achievements.
• Ability to attract, recruit, motivate and retain talent to develop highly functional and results-oriented teams that thrive under a collaborative leadership style.
• Ability to organize, develop and manage resources; to align knowledge and skills with operational and organizational goals.
• Ability to listen to others, to synthesize multiple ideas effectively and incorporate diverse points of view.
• Ability to model professional behaviors; efficiency and quality in one's own work; inclusion, cooperation and teamwork; initiative and responsibility; accessibility and accountability.
• Ability to communicate persuasively, accurately, succinctly and with sensitivity while adapting the message to targeted audience.
• Ability to develop and lead multiple initiatives and teams to resolve pressing time sensitive issues in a resource constrained environment.
• Proven success leading complex projects to deliver appreciable value, and ability to manage multiple projects and changing priorities in a dynamic, agile environment.
• Advanced interpersonal and communication skills.
• Advanced skills in working collaboratively and influencing others.
• Advanced knowledge and skill regarding specialized research needs in space planning and advanced skill to effectively translate needs to professional architects and engineers.
• Skilled in AutoCAD and MS Office

Education Level:

• Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications

• Advanced knowledge of architectural or engineering concepts.
• Knowledge of campus policies and procedures

Salary & Benefits

This is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for full UC Benefits.

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $113,000 to $135,000.

How to Apply

To apply, please submit your resume and cover letter.

Driving Required

A valid driver's license and DMV check for driving record is required.

Diversity Statement

Please include, as part of your application a brief (1-2 paragraph) statement on your contributions to diversity, equity, inclusion, and belonging in your professional experience.

Advancing diversity, equity, and inclusion are fundamental to our UC Berkeley Principles of Community, which states that "every member of the UC Berkeley community has a role in sustaining a safe, caring, and humane environment in which these values can thrive."

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Mandated Reporter

This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.


To apply, visit https://careerspub.universityofcalifornia.edu/psc/ucb/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=71467&PostingSeq=1&SiteId=21&languageCd=ENG&FOCUS=Applicant