Position Summary

• Direct management of centralized procurement and business operations workflow for 16 administrative units in the Jacobs School.
• Management of reimbursement and procurement guidelines and practices for the Jacobs School. This includes but not limited to Concur, ShopBlue, Procurement Card, Business Accounts, Human Subject Payments, independent contractor payments, eReq, disbursement request and letters of exception.
• Provide assistance, guidance and training to department and unit administrators regarding the clarification of policies, procedures, practices, state laws and regulations. Handle all escalated transactions.
• Work cooperatively with the finance team, department faculty and staff to enhance efficiency and effectiveness of administrative procedures and proactively identifying areas for improvement.
• Promote a culture of compliance and utilization of best practice documentation for transactions.
• Collaborate with academic department and administrative unit leadership to develop uniform processes, procedures, and documentation requirements.
• Provide planning support to faculty and staff when dealing with complex situations to determine available options within the current policies, state laws and regulations.
• Develop a standard operating procedures and documentation library for the Jacobs School.
• Create, maintain and deliver a robust training program to onboard and assist Department Administrators and administrative support staff. This will require training sessions to include reimbursement and procurement policies and procedures, HR and personnel management, scholarship administration, and other department administrator responsibilities.
• Supervision of staff in the Jacobs School Office of Finance responsible for centralized procurement workflow management.

Minimum Qualifications

• Bachelor’s Degree with 3 years experience or Master’s Degree with 1 year Experience
• Excellent oral/written communication and interpersonal skills required.
• Must demonstrate adaptability and problem-solving skills.
• Must be customer-service focused and able to respond to stressful situations with diplomacy and tact.
• Must demonstrate ability to exercise discretion and maintain confidentiality in carrying out responsibilities.
• Must be able to manage competing priorities and demonstrate a commitment to learning new skills as needed.
• Possess a strong sense of accountability and be self-motivated.
• Experience utilizing Procurement cards or completing Procurement card monthly reconciliations.
• Strong interpersonal communication skills with the ability to communicate clearly and respectfully with diverse populations including faculty, senior leadership and staff.
• Ability to stay updated on, interpret, and apply procurement and travel policy across State, UBF, and RF funding sources.
• Demonstrated computer skills with MS Office.

• Ability to manage competing priorities
• Problem solving
• Attention to detail
• Maintain high degree of confidentiality and good judgment.
• Intellectually curious
• Exceptional interpersonal skills

Preferred Qualifications

• Degree with a concentration in business or related financial management area.
• Experience with UB travel, reimbursement and procurement processes and systems such as ShopBlue, Concur, and eReq. AcademicWorks scholarship administration portal.
• Experience with departmental budgets and using excel and financial reporting systems to manage budgets (SIRI).
• Supervisory, administrative, and financial management experience and proficiency.
• Higher education experience in a research University environment.
• Experience with SUNY policies and operations, preferably UB.